POSITION SUMMARY:

The Administrative Support Clerk for the Resident Services is a part-time, temporary position. Under the supervision of the Resident Services Director, the Administrative Support Clerk provides a wide variety of administrative support duties to the Resident Services Director and related resident services program activities. This position involves direct interaction with residents and community partners to provide services, resources, information, classes, and events to the Selma Housing Authority community. Instructions may be general or specific in nature. Courses of action, deadlines, and priorities are established by procedure, the supervisor, and/or the employee, depending on the assignment. Routine duties should be initiated and completed by the employee without supervisory direction.

(NOTE: Failure to provide adequate services, in an accurate and timely manner, may result in lost or misused revenues, inaccurate financial statements and financial problems for employees, contractors, and suppliers.)

ESSENTIAL DUTIES AND RESPONSIBILITIES:

The key duties and responsibilities listed below are intended only as illustrations of the various types of work that may be performed.  The omission of specific statements regarding duties does not exclude them from the position if the work is similar, related, or a logical assignment in association with this position.

1. Establishes and maintains office files and activity logs.
2. Collates, staples, and distributes duplicated materials.
3. Assists with the preparation and compiling of routine documents, records, and reports.
4. Maintains and updates mailing lists; organizes and implements mass mailings.
5. Performs routine data entry.
6. Receives, processes, and ensures confidentiality of sensitive information and material, maintaining confidentiality at all times, per agency policy.
7. Operates computers to access e-mail, electronic calendars, and other basic office support software applications such as word processing, spreadsheets, databases, etc.
8. Assist with maintaining four (4) Selma Housing Authority community centers.
9. Performs other duties, as assigned, related to the resident services program.

REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES:

1. Knowledge of general office practices and procedures.
2. Skills with operating office equipment such as computer system, printer, copier, fax, scanner, typewriter, etc.
3. Excellent communication and interpersonal skills; ability to communicate with and relate to persons of diverse backgrounds, fellow employees, and community partners.
4. Ability to complete complex and detailed tasks in a timely manner.
5. Ability to plan and prioritize duties.

MINIMUM TRAINING AND EXPERIENCE REQUIRED

1. Graduation from an accredited high school with at least one year (1) of experience in data entry and office/clerical work.
2. Any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this position.
3. Must be bondable.
4. Must possess a valid driving license and be insurable.